Document Solutions

A Partner to Many Industries

We solve problems and provide solutions to streamline businesses in many different industries.

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Innovative technology to fit the needs of your business

Government. Simplified.

At a time of shrinking budgets, rising costs and increasing expectations, government agencies are naturally looking for ways to increase productivity, streamline processes and serve the public with greater speed, accuracy and efficiency. Dispatcher Phoenix Government provides your employees with the tools they need to handle their documents — quickly, efficiently and securely.

Our Government suite of solutions can help you resolve some of your ongoing challenges by helping to streamline business processes and by providing additional security and infrastructure optimization to improve organizational efficiencies.

Print Management

MANAGE, CONTROL AND MONITOR YOUR PRINT OUTPUT

Print Management can help significantly reduce document costs, which is critical when managing scarce public or private resources. Our Managed Print Services and print management solutions allow you to more effectively monitor print usage, measure output and manage devices.

Control the cost of printed or copied output and provide advanced security to ensure that sensitive documents do not fall into the wrong hands. DSBLS’s Print Management solutions and software also help reduce document waste with simple integration to existing networks and lessen the workload of busy IT administrators. Monitor, track, and manage your business’ printing with our print management software.

Mobility

Mobility has given our workforces increased productivity, but there are great risks when working with sensitive government data on a mobile network. You need to know how to be compliant and yet productive; how to protect your network from foreign devices that may hop on.

ENABLING PRODUCTIVITY ANYWHERE

Mobile devices continue to transform business productivity and the way you work, from the exponential growth of smartphones to the Bring Your Own Device (BYOD) trend. Our enterprise mobility management solutions enhance productivity, whether you’re sharing and collaborating on projects, extending business processes, optimizing and automating workflows or printing remotely.

Security

Security and compliance. Two words that haunt government agencies and other industries with a raft of restrictions and regulations – from records management and archiving to information governance.

Accessibility / Section 508

Accessibility / Section 508 makes certain that products are truly user friendly for everyone, from design to application. We incorporate the ideals of Section 508 into the design of all of our office machines.

State and Local Government

State and Local Government agencies must handle a thousand tasks with funds for only a hundred. They accomplish this nearly impossible task with a trusted partner like Document Solutions.

Federal Government

Federal Government agencies are more productive, more efficient, more accessible and more secure thanks to our solutions and services. We’ve been delivering proven business technology for more than half a century to the federal government. We hold or partner on many federal contracts. We also have many TAA products to meet your needs. When the government has a job to do, it counts on us.

ALL ROADS LEAD TO DSBLS

In this evolving global climate, government organizations like yours face many significant challenges. The ability to streamline business processes while doing more with less compounds the fact that you’re constantly expected to provide exceptional public services while reducing costs. Document Solutions is your vote for meeting those challenges and winning.

Education. Simplified.

THE CONNECTED, COLLABORATIVE, SECURE CLASSROOM

DSBLS aspires to provide innovative and cost-effective solutions and services to the education sector, solving the many problems and challenges posed by decreasing school budgets, the need for collaboration tools, and accountability. This allows our education customers to concentrate on their core competency: Teaching. Our comprehensive portfolio of solutions creates significant value for K-12 schools, school districts, colleges, universities and libraries. With us, you’ll never stop learning.

Ask Our Customers

What Our Customers Say...

“We have been a customer of Document Solutions for 10 years and they have done an outstanding job providing service and innovation to our printing and copier needs. The staff at Document Solutions is friendly, knowledgeable, and diligent in making sure our printing needs are met. They set the benchmark for fast service that other companies have had a hard time comparing to. Document Solutions simply cares about their customers. They have supported The Arc of Union County’s mission and have been involved with our community events for many years. It is a pleasure working with Document Solutions.”

Lucy Farrell
Sr. Director of Technology
The Arc of Union County

Helping hand of heart donor for patient in heart disease. Man give red heart to woman as couple. People lifestyle and couple romance. Healthcare and hospital medical concept. Symbolic of Valentine day

Higher Education

Higher Education is a dynamic compendium of admissions, financial aid, course preparation, academic records, student athletics, alumni relations and 3D printing — all elements that empower your academic institution to provide superior educational services. Our cloud-based collaboration, file-sharing tool and Enterprise Content Management (ECM) solutions can make a significant impact on your overall administrative efficiencies and cost-savings. Your institution will realize cost-effective print management and 3D printing, enhanced security and improved management of student documents. We also offer a comprehensive suite of school security solutions.

WE CAN TAKE YOU HIGHER

Increasing paperwork has put greater strain on productivity and cost-efficiency at colleges and universities. With higher education management systems, teachers and administrators can collaborate easily during key decision-making points. Successfully addressing these challenges can take higher education even higher.

Leading with a full suite of solutions for the higher education industry, our offerings are geared toward increasing security, efficiency, productivity, and all while decreasing overall organizational costs. Designed around a cohesive approach, our file-sharing and ECM solutions can integrate with your student information system, which will save your institution time and help accelerate manual administrative processes.

K-12 Education

K-12 Education fosters the development of communication, collaboration and group-led decision-making skills early in a child’s life — which is vital to a healthy, long-term education. Our collaborative digital classroom tools help empower students to become producers of content and products, facilitating the idea of entrepreneurship and providing new opportunities to enhance project, problem, design, inquiry and challenge-based learning. Coupled with the first of its kind 3D printing curriculum, modules are designed to maximize student engagement and relevance, and improve their overall performance. We also offer a comprehensive suite of school security solutions.

HOMEWORK IS VITAL TO SUCCESS

Increasing paperwork and other demands have put greater strain on productivity and cost efficiency in all school districts. With K-12 education solutions, teachers and administrators can collaborate easily during key decision-making points. Successfully addressing these challenges is just a matter of doing some homework.

To handle growing workloads and allow educators to spend more time educating, automating workflows can help improve security and simplify document processing for educators and administrators. With our School Security Solutions, educational facilities have access to advance systems for visitor management, data security, sophisticated surveillance, and more.

Libraries

Libraries, educators and archivists help make information more accessible to everyone. DSBLS’s commitment to them help stretch budgets, reduce and recover costs, decrease paper waste and boost productivity. Our industry-leading hardware and software solutions for scanning, printing, networking, and streamlining administrative workflow allow library professionals to improve services and expand access to meet current and future needs. Our book scanners, MFPs, pay-for-print solutions, and 3D printers will enhance the value of your library, making it a vital institutional resource in the digital era.

A WEALTH OF KNOWLEDGE REQUIRED

The increasing variety of services that your library must now support – printing, scanning, faxing, charge-back, etc. – has put greater strain on your staff and administrators. With library management software and solutions, your workers can spend less time on menial tasks and more time supporting patrons.

Our pay for print and self-serve copy and print solutions provide the easiest way for users to access, print, and pay in a completely self-serve environment, whether accessing files from their USB drives, mobile devices or cloud accounts. Our line of book scanners is perfect for digitizing and sharing newspapers, oversized artwork and originals, fragile bound volumes, special collections, maps, prints, scientific records, books and other bound materials.

Mobility

Mobility in our classrooms has become as ubiquitous as interactive white boards, iPads and educational apps, so teachers and administrators need to stay connected – to students, classrooms and offices district-wide. Our mobile solutions allow users to print and manage records on networked MFPs, access school documents, and collaborate with students and teachers with connectors to Google Drive, Dropbox, Box, Sharepoint and EverNote. And all this can be done securely anytime from anywhere.

WELCOME TO THE MOBILE CLASSROOM

Student’s mobile devices can be a distraction. But these devices can also be beneficial. With Konica Minolta mobile device solutions, students can do many things, from printing schoolwork from their smartphones or tablets to collaborating with classmates on projects. Now, school might actually be cool.

Educators and administrators continue to search for ways to improve productivity — and mobile computing and communication devices offer greater document power to large campuses, school systems, branch libraries and training programs.

Print Management

Print Management brings accountability and control of printed output to your district or campus — you’ll be amazed at how much money and resources you’ll save. Our education print management services and device management solutions will help you easily accomplish this and so much more, including monitor and control student and staff printing, integration with back-end transactional systems, and control and charge-back costs to students.

CONTROL YOUR DISTRICT’S OR CAMPUS’S PRINTED OUTPUT

Bring accountability and control of printed output to your district or campus and you’ll be amazed at how much money and resources you’ll save. Our education print management services and device management solutions will help you easily accomplish this.

Allocating the cost of print/copy jobs to the appropriate grant, contract, or department can be a very labor-intensive process. On many campuses, it starts with a faculty member or researcher filling out a chargeback form and submitting it to the campus reprographics center. Reprographics then runs the job, adds the cost details to the chargeback form, and forwards the form to institutional accounting, which processes the charge. In the end, the labor costs associated with the chargeback can exceed the amount billed to the grant or contract.

That’s why many colleges and universities implement a solution for student-facing print and copy management and cost recovery. But our education print management solutions also enable institutions to manage printing and copying in their administrative and academic back offices, thereby reducing costs, supporting environmental sustainability initiatives, and automating accounting functions.

Security

Security in today’s classrooms, campuses and libraries is required to protect proprietary course content and safeguard student information in compliance with FERPA (Family Educational Rights and Privacy Act) guidelines. Konica Minolta’s devices incorporate a wide range of standard data security functions and FERPA-compliant features. If your staff doesn’t have the time or administrative expertise to configure your settings, we’ll do it for you, including initiating e-data security functions to provide lock-down protection for sensitive content. Our IT Services can include solutions such as secure and compliant printing and scanning, protected student and staff information, and stronger data theft defense.

PARENTS, STUDENTS, AND EDUCATORS DEMAND SECURITY. WE PROVIDE IT.

Some schools and campuses have the latest in educational technology, but in this increasingly dangerous world, may still be using outdated methods of signing in guests, tracking visitors, and keeping unwanted and dangerous visitors out. Those that recognize this problem are turning to our deterrent security solutions for their visitor management systems, door barriers, and security cameras.

Detect To Protect – Educational facilities have experienced the benefits of the latest video surveillance technology and software solutions offered by us. The SchoolGate Guardian School Visitor Management solution offers unsurpassed security for schools at all grade levels. Utilizing cutting-edge software and real-time identity cross-checking, SchoolGate Guardian can help schools manage visitors seamlessly-while significantly increasing the safety of all staff members and students.

Delay Threats – With the innovative Classroom Guardian door barrier, a class can be protected with a quick-to-install, spring loaded barrier that teachers can lock into a door mount. The strong yet lightweight device can be installed within the American’s with Disabilities Act compliant height range, and can be securely disengaged from the hallway by first responders or administrators to comply with fire codes via a proprietary tamper-proof device.

Cyber Secure – DSBLS’s IT Services division, Our Education Technology Assessments analyze and assess the state of student information in order to protect valuable data, enhance privacy, and detect internal and external threats. Protect your electronic documents with Secure Platinum in compliance with FERPA and the Common Criteria ISO 15408 EAL security certification standards.

In Plant

In-Plant reprographics centers on premises can prove beneficial to any school or university in many ways, like saving time and money by reproducing books, presentations and directories without outsourcing them. Our Production Print technologies – including its AccurioPress monochrome and color digital presses, and its job submission software – can help you create a world class in-plant graphics department. These solutions can help you create course policies, scan documents, and print wide-format banners. Combined, they can significantly improve job management, workflow and fast turnaround times for improved efficiency and reduced costs.

A PRODUCTION HOUSE AT YOUR FINGERTIPS

Imagine educators being able to create their own custom-designed course materials and textbooks. Many schools are doing that and your school can too. With professional print production devices, you can start an in-plant and develop creative texts, saving the costs of buying materials in order to address specific lessons for your diverse student body.

You can be a real hero when you run an in-plant in a school and effectively address the needs of various departments. For instance, consistently high print quality and affordable costs via recycled materials can prove beneficial in gaining internal returning customers. Konica Minolta has the solutions that enable you to do just that. Whether your school’s needs are low-, mid- or high-volume, we have the right print production product for you.

In turn, your in-plant can generate savings and profits for your institution, as well as generate the loyalty needed to keep the in-plant operational. And to help lift your appeal, we’ll introduce recyclable consumables — including toner — that’ll allow your school to successfully achieve and promote some of its green initiatives.

VoIP | Phone Systems For The Legal Industry

A Fully Integrated Cloud Communications Platform

Common Issues Facing the Legal Industry

Difficulty keeping vital contact with legal teams working in multiple locations at any time
Difficulty billing for all client communications accurately
Failure to consistently keep documents and client communications private and secure while working remotely
Trouble offering both live answer and call routing to appropriate team members regardless of location

We have the expertise, experience, and communications platform to help your legal firm thrive.

Legal VoIP

Lawyers in their law firm working on computer with books in background

A fully integrated cloud communications platform improves internal efficiencies and streamlines workflows by supporting:Mobile solutions for on-the-go communication among legal team, office support, and client

Security and privacy controls for protecting confidential correspondence

Live answer routing to any team member, quickly and easily, regardless of location

Law Firms. Simplified.

Making The Case For Innovative Technology

DSBLS has proven expertise in understanding the demands and providing solutions to solve your firm’s business problems with industry specific enabling technology.

Whether you need to secure your infrastructure, increase firm productivity, reduce costs, or automate processes to gain a competitive edge, we can help.

We give your firm the ability to leverage industry leading, workplace of the future technology that increases productivity while keeping information secure so you can focus on the practice of law.

Compliance issues have grown more complex.
Security demands are continually increasing.
Environmental sustainability concerns are paramount.
IT infrastructure needs are always evolving.

To meet these challenges, legal professionals like you are turning to DSBLS to help raise the bar to manage their firms with our law firm software and services.

Raising the bar

Raising the Bar

Compliance issues have grown more complex.
Security demands are continually increasing.
Environmental sustainability concerns are paramount.
IT infrastructure needs are always evolving.

To meet these challenges, legal professionals like you are turning to DSBLS to help raise the bar to manage their firms with our law firm software and services.

Justice for all

Justice for All

The law says that every citizen has a right to justice. It’s your job to ensure that happens.

Sometimes it’s difficult to fulfill that obligation when there are numerous hindrances – from keeping up with regulations to managing IT infrastructure.

Our public sector business solutions and services can do justice in those circumstances, fulfilling your right to do your job without limitations.

White collar counsel

White Collar Counsel

Corporate law is very different than general law, but both share many of the same challenges. These include

Increasing productivity
Reducing cost
Maximizing efficiency
Automating processes
Staying prepared for IT security threats.

Security & compliance for your law firm

Security & Compliance for Your Law Firm

We can help with our multifunction devices which are ISO 15408 certified at EAL 3 — the highest level of certification for commercially available products.

In addition, our IT Services division offers multiple security services, including ethical hacking, penetration tests, vulnerability assessments, managed IT and cloud services, and cybersecurity planning.

Enabling productivity anywhere

Enabling Productivity Anywhere

Mobile devices continue to transform business productivity and the way you work, from the exponential growth of smartphones to the Bring Your Own Device (BYOD) trend.

Our enterprise mobility management solutions enhance productivity, whether you’re sharing and collaborating on projects, extending business processes, optimizing and automating workflows, or printing remotely.

Manage, control and monitor your print output

Manage, Control and Monitor Your Print Output

Control the cost of printed or copied output and provide advanced security to ensure that sensitive documents do not fall into the wrong hands.

DSBLS’s Print Management solutions and software also help reduce document waste with simple integration to existing networks and lessen the workload of busy IT administrators.

Monitor, track, and manage your business’ printing with our print management software.

Healthcare. Simplified.

CONNECTING THE COMMUNITY OF CARE

Delivering quality patient care is your first priority; however, the business of healthcare can be challenging and costly and finding the right healthcare solutions for your business can also pose great difficulty. We can improve the health of your organization’s productivity with an array of products and services configured for your budget and for the workplace of the future. From seamless integration with standard electronic health records to practice management and third party systems, our healthcare business solutions can help you overcome many clinical, administrative, workflow and security aches and pains.

Print Management

Print Management can significantly enhance your print and IT costs that may be hurting your bottom line. You can reduce your operational expenses through outsourced print and managed IT services. Our Optimized Print Services combines consulting, hardware and software implementation, workflow management and automated service and supplies — all to lower costs and improve workflow efficiency. A well-executed print management strategy can save money, reduce environmental waste, free up IT resources and extend the useable life of printing devices. To accomplish this we offer such services as Secure Print Solutions, Cost Reduction Programs and Managed Print Thought Leadership..

MANAGE, CONTROL AND MONITOR YOUR PRINT OUTPUT

Control the cost of printed or copied output and provide advanced security to ensure that sensitive documents do not fall into the wrong hands. Our Print Management solutions and software also help reduce document waste with simple integration to existing networks and lessen the workload of busy IT administrators. Monitor, track, and manage your business’ printing with the print management software provided by us.

Your goal is to provide the flexibility that lets users print what they need when they need it without disrupting their workflow. You also need to reduce the costs and complexities of deploying a print infrastructure. And you must do this while providing the added layer of security to help comply with regulations set forth in all verticals.

Mobile Device Solutions

Mobile Device Solutions are a major facet making healthcare to be the dynamic and constantly evolving industry that it is. Physicians, nurses and staff are more mobile today than ever, traveling between hospitals, physicians’ offices and ancillary care facilities while getting the job done with their iPad®, iPhone® or Android™ device. For maximum productivity, We give you the power to print and scan 24/7 on many networked multifunction printer (MFP) models from any location with wireless access. Our offerings include Mobile Print Solutions, BYOD and Mobility Thought Leadership.

ENABLING PRODUCTIVITY ANYWHERE

Our enterprise mobility management solutions give you anytime, anywhere access on any device. Cloud-based or on-premise, our mobility services and solutions meet the most stringent corporate requirements for security, accessibility and ease of use.

Security

Security of protected health information (PHI) has never been more critical. HIPAA fines are mounting and HITECH compliance and audits are a reality. By implementing our security solutions and services, healthcare organizations enhance HIPAA compliance through user authentication, data encryption, and device audit trails. Further, to ensure your organization is compliant with HIPAA privacy and security rules and the HITECH breach notification, We offer risk and vulnerability assessment services as well as the ability to easily share patient information using industry-standard direct messaging and cloud-based clinical document exchange.

A HOLISTIC INFORMATION SECURITY SERVICE OFFERING

Document Solutions and All Covered’s end-to-end security portfolio puts the right controls in place for a safe and secure working environment. Empowering your people to thrive and driving your business to grow. Operate successfully with confidence to catapult toward a securely intelligent connected workplace of the future.

Extended Care & Ancillary Care Providers

Extended Care and Ancillary Care Providers at nursing facilities, rehabilitation centers, home health agencies and other healthcare venues manage the health of chronically ill patients, but lack the financial incentives offered through Meaningful Use. However, this does not lessen the need for reliable and productive information technology. We have worked with the extended care community to provide cost effective healthcare business solutions to improve workflow, enhance security and minimize costs, while connecting the community of care with efficient interoperability solutions.

A LIFETIME OF QUALITY CARE

Maintaining the health and quality of life for the elderly and the chronically ill is a tough task. We would be honored to support you. Our products and solutions can give you the time and resources you need to give your extended health-care patients what they need.

The need for reliable and productive information technology is high on the list among the many needs of the extended-care community. And it’s one that our healthcare portfolio can help with.

Our portfolio is a complete solution that combines industry-leading hardware, software and IT services to help your healthcare facility reduce costs and maximize operational efficiencies. Not only does this save you time and ensure that you’re compliant with regulations, it also allows you to provide the best care possible to you extended-care patients.

Ambulatory Care Providers

Ambulatory Care Providers must deliver quality patient care while complying with the myriad of regulatory requirements is a challenge. Whether you’re a small private practice or a large multi-specialty clinic, We can assist you in solving administrative or clinical challenges, meeting business objectives with solutions and services to enhance security, improve workflow and interoperability, and reduce operational costs.

SMALL PRACTICES FACE BIG CHALLENGES

In today’s fast-paced and volatile healthcare environment, your need to access, share and understand accumulating data is paramount. About 40 to 60 percent of patient data and information exists in an unstructured format such as paper documents, lab reports and referrals. Physician offices need simple but effective ways to capture and organize this information in order to complete a patient record.

Our healthcare business solutions portfolio gives you a complete solution by combining industry leading hardware, software, VoIP and IT services that help facilities like yours reduce cost and maximize operational efficiencies. Not only does this save you time and ensure that you’re compliant with regulations, it allows physicians to provide the best ambulatory care possible to patients.

Acute Care Providers

Acute Care Providers know very well that healthcare reform, reimbursement changes and privacy and security challenges put continual pressure on hospitals and health systems. Complying with HIPAA, HITECH and the myriad regulatory requirements — while delivering quality patient care — requires partnerships with companies that understand your business. We are helping customers like you navigate this complex healthcare landscape with solutions and services to improve workflow, enhance security and reduce costs.

SOLUTIONS FOR YOUR EMERGENCIES

You can handle emergencies with your patients, but what about the emergencies with your healthcare business? Where’s the medicine kit for those? We can respond with acute-care solutions and services that silence the sirens so you can return to handling your patients with the same high level of care that we’ll give to you.

Hospitals and other acute-care providers must contend with a continual barrage of issues on a daily basis — from technological changes to regulatory requirements. It takes plenty of assistance in many forms to help address these issues.

Executive Director | Middlesex County Bar Association

Jonathan Cowles

“Choosing Document Solutions 15 years ago was one of the best business decisions I have ever made. Their product line is top notch and their service is second to none. And their people are the best, starting with the owners right on down to their service technicians and support staff. In today’s world, you don’t have time to worry about the behind the scene things that make your organization work, like office equipment and technology. With Document Solutions on our team, I’m able to concentrate on the things that grow our association.”